Office Assistant

Job Description

• The Office Assistant will provide administrative and logistics support to one or more Technical Offers of the Regional Office of FAO for Europe and Central Asia.

Responsibilities

• Assist in the organization of technical workshops, and international meetings, including webinars held within and outside the Office, including logistic aspects, drafting and dispatching invitation letters, overseeing visa arrangements, arranging travel and providing support at the meetings, etc.
• Assist in the recruitment of consultants according to FAO rules and regulations, using the corporate recruitment system TALEO, including preliminary review of the applications, performing functions of Secretary in interview panels and preparing minutes of the interview meetings for the recruitment procedure.
• Assist with procurement of products and services, as well as preparation and implementation of Letters of Agreement.
• Assist in travel arrangement for field missions and technical events, prepare and submit claims for technical support and assistance on behalf of the Officers.
• Maintain, log, file update records in prescribed format for subsequent use; maintain and keep current files on status of projects (FPMIS).
• Assist in daily office duties, including reporting, routine office duties and correspondence, including translations.
• Collect data and other information on development and /or subject-matter activities of the country or area; process and examine the information and data in accordance with instructions received, making necessary abstracts and computations.
• Collect and prepare background material, working papers and tables for briefing and review by the supervisor; organize and schedule meetings, take minutes and notes.
• Perform other related duties as required.

Requirements

• Hungarian citizenship at the time of application.
• Completion of secondary school education.
• One year of office experience, including secretarial and clerical/programme work and experience in record-keeping and processing of information.
• Working knowledge of English (Russian will be considered an asset).
• Ability to use word processing equipment and other computer software.

Conditions

• Duration: Three years full time – non-renewable contract.

How to apply

• Deadline to apply: 14.03.2025.
• Expected response time to applicants: in four weeks following the deadline to apply.
• Please send your complete application (CV in Hungarian and English, short motivation letter in Hungarian and English).
• You can apply with the „Apply" button.

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