Procurement Assisant

Job Description

• As a member of the Procurement Unit, the incumbent covers a variety of office support tasks, particularly in procurement, that contribute to the timely and effective running of the office.

Responsibilities

• Assist in the timely and complete preparation and regular updating of the office procurement plan, assuring the contribution of all parties involved in the exercise.
• Assist in the following tasks: Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section.
• Performing cost and price analysis on proposals and quotations, submitting results of analysis and making recommendations for awarding the contracts.
• Assist in doing market research for finding potential suppliers for various types of goods, works and services, as required.
• Assist in Implementing and administering contracts.
• Liaise with staff at various levels within the Organization: Headquarters and across the Region, as required.
• Liaise with suppliers.
• Assist in supplier management including supplier set-up and supplier update via Service Now.
• Order expediting.
• Assist with AP accounting related tasks such as invoice submission, invoice clearance and correction.
• Following up the delivery process of procured goods to ensure timely delivery in collaboration with other teams.
• Assist in Preparing and presenting cases to the relevant Local Procurement Committee.
• Assist in Initiating a variety of administrative transactions, in particular related to purchasing transactions, in the FAO’s corporate computerized systems.
• Set up and maintain office files and reference systems including confidential files.
• Assist in Drafting, preparing and extending framework agreements and service contracts.
• Assisti in obtaining customs clearance for international deliveries.
• Supporting procurement related process change projects.
• Perform other related duties as required.

Requirements

• Hungarian citizenship at the time of application.
• Master’s degree in agriculture, environment or related fields.
• At least one year of relevant experience procurement.
• Fluent English.
• Excellent information technology skills, including word processing, spreadsheet application (Excel) and the Internet.

Conditions

• Duration: Three years full time – non-renewable contract.

How to apply

• Deadline to apply: 14.03.2025.
• Expected response time to applicants: in four weeks following the deadline to apply.
• Please send your complete application (CV in Hungarian and English, short motivation letter in Hungarian and English).
• You can apply with the „Apply" button.

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